PAYMENT PROCEDURES

It is the policy of the Board of Trustees to have orderly and fiscally sound procedures for the processing and approval of demands for payment from district funds.

Adopted July 19, 1989
Reformatted April 19, 2010

Procedure 3130F

PAYMENT PROCEDURES

It is the policy of the Board of Trustees to have orderly and fiscally sound procedures for the processing and approval of demands for payments from district funds.

All demands for payment from district funds will be processed in the Business Office. Payment will be supported by individual purchase card statements, individual student statement of account, invoices approved by purchase orders, authorized by vouchers, or in accordance with approved College personnel procedures in the case of the payment of salaries and benefits.

In certain cases approved by the Director of Finance and Controller, and the Vice President for Administrative Services, purchase orders are not required. The Director of Finance and Controller shall keep a list of these exceptions.

A list of accounts payable, by fund, will be approved by the appropriate Vice President and the President. Payments to vendors will be made after these approvals have been secured and will be made on a weekly basis as often as possible. Purchase card payments to the purchase card provider will be made in accordance with the purchase card agreement between the College and the purchase card provider. Payroll payments to employees will be made following the pay date schedule determined by the Director of Finance and Controller and the Vice President for Administrative Services.

At each regular meeting of the Board of Trustees, the lists of accounts payable, approved for payment since the last regular meeting, will be available for review by any member of the Board of Trustees. At each regular meeting, the Board shall, by motion, consider the ratification of these payments.

Adopted July 19, 1989
Revised May 25, 2000
Reformatted April 2009
Revised June 13, 2013
Revised January 11, 2018